GridlineXRequest a demo

The contractor's numbers, checked against yours.

Pay applications, change orders and schedules arrive as they are. GridlineX shows owners and their representatives where they diverge from what was approved.

Request a demoSee how it works

The figures a board asks for, on one screen.

Reported vs approved-$700,000Pay application no. 16, original contract sum
Original budget$36,895,541Executed contract, exhibit C
Committed$37,121,541+$226,000 in approved change orders
Contingency remaining$500,000Hard cost. Illustrative
Retainage held10%Per contract, on work in place
Data freshness12 daysSince the last confirmed pay application. Illustrative

Contract, change order, variance and retainage figures are from a real pay application review with the project removed. Contingency and freshness are illustrative.

Whatever the contractor sends, in whatever shape it comes.

No template to fill in. GridlineX reads the documents as they arrive and fits them to one record.

  1. Arrives
    • Email
    • Upload
  2. Is read
    • G702 / G703 pay app
    • Change order log
    • Schedule
    • Pro forma
    • RFI and submittal logs
    • Contract exhibits
  3. Is confirmed
    • By a person on your team
  4. Becomes
    • One record

Three steps between the inbox and the board report.

  1. 1

    Receive

    A pay app or CO log lands by email or upload. It is screened, parsed and laid out row by row, with a confidence mark on every value.

  2. 2

    Confirm

    Someone on your team reviews the parsed rows and commits them. Nothing enters the project record until a person says so.

  3. 3

    Reconcile

    Each committed figure is compared with the executed contract, approved change orders and prior periods. Differences are flagged. Matches stay quiet.

GridlineX keeps two ledgers on every budget line: what the contractor reported and what follows from the events you approved. The gap between them is the number that matters.

One record. Two views of it.

What the owner's representative sees
Original contract sum, pay application no. 16
  • Contract sum$36,895,541
  • Reported by contractor$36,195,541
  • Variance vs approved-$700,000
  • Approved change orders$226,000
  • Retainage held10%
  • Parser confidenceHigh, G702 line 1
  • Internal noteAsk the GC which buckets the $700k moved between
  • Last confirmed12 days ago

4 internal rows kept back by GridlineX. The owner sees the rest.

Everything, including what the contractor reported, where it differs, and the notes your team keeps.

The figures you fund, once your representative has confirmed them. GridlineX keeps the internal rows on your side.

Everything a project needs, in one set of tables.

    • Every line carries what the contractor reported and what GridlineX derives from approved events
    • Original, committed and spent to date by CSI division
    • Contingency total, used and remaining on hard and soft cost
    • A dated snapshot each time the record changes
    • Draft, submitted, under review, approved or rejected
    • Amount and time impact in days
    • Linked to the RFI, submittal or risk that caused it
    • Repeated logs are matched, never double counted
    • Baseline, forecast and actual date for every milestone
    • Critical milestones flagged
    • Each delay logged with days lost and a root cause
    • Slips measured against the contract schedule, not the latest update
    • Number, subject and responsible party
    • Submitted, due and responded dates
    • Overdue items raise a notification
    • Traceable forward to the change order they produce
    • Approved, in fabrication, shipping, delivered
    • Expected against forecast delivery date
    • Linked to the milestone that depends on it
    • Critical items flagged
    • Executed contracts, exhibits, pay applications and uploads
    • Internal or client visible, set per document
    • Who uploaded and who downloaded, recorded
    • Every access checked before a file is served
    • Minutes by date with attendees
    • Decisions, with a flag for those needing board approval
    • Action items with an owner and a due date
    • Each decision tied to the budget line, change order or milestone it concerns
    • Stale data, variance over threshold, change order awaiting approval
    • RFI overdue, milestone at risk, action item overdue
    • In-app always on
    • Email per person, per category

Built to be trusted by a lender.

Money is exact

Every monetary value is stored and calculated as a decimal at cent precision. Nothing passes through a float.

Every change is audited

Who changed what, from which value to which, is written to an audit log the moment it happens.

Access is by role

Five roles from platform admin to client viewer. GridlineX decides what each person may see before anything is shown.

Your data stays yours

Each organisation is isolated at the database level. Closed projects are kept seven years, read-only.

See it on one of your projects.

Bring a recent pay application and the executed contract. We will load them and walk through the reconciliation together, usually within a week of your request.

Mid-rise building under construction with a tower crane